[{"data":1,"prerenderedAt":256},["ShallowReactive",2],{"site-config":3,"post-how-to-collect-subs-grassroots-football-team":129},{"success":4,"data":5},true,{"site":6,"features":10,"stripe":12,"bridalfile":13,"navigation":14,"branding":112,"footer":117},{"id":7,"name":8,"domain":9},"49f21346-cf36-4218-89c8-0b70f6252527","Trac","tracbac.club",{"products":11,"bookings":11,"event_capacity":11,"ugc":11},false,{"enabled":11,"test_mode":4},{"enabled":11},{"footer":15,"header":48},{"id":16,"name":17,"items":18},"fca9ef82-96bf-4a85-88c1-ed41a7402e9d","Footer Navigation",[19,24,28,32,36,40,44],{"id":20,"url":21,"label":22,"target":23},"trac-footer-features","/coaches","Features","_self",{"id":25,"url":26,"label":27,"target":23},"trac-footer-pricing","/pricing","Pricing",{"id":29,"url":30,"label":31,"target":23},"trac-footer-about","/about","About",{"id":33,"url":34,"label":35,"target":23},"trac-footer-help","https://app.tracbac.club/help-faqs","Help & FAQs",{"id":37,"url":38,"label":39,"target":23},"trac-footer-contact","/contact","Contact",{"id":41,"url":42,"label":43,"target":23},"trac-footer-privacy","/privacy-policy","Privacy Policy",{"id":45,"url":46,"label":47,"target":23},"trac-footer-terms","/terms","Terms",{"id":49,"name":50,"items":51},"418b3097-634e-4944-829d-24b59fa2c36a","Header Navigation",[52,83,99,103,105,107,110],{"id":53,"url":54,"label":22,"target":23,"children":55},"trac-nav-features","#",[56,59,63,67,71,75,79],{"id":57,"url":21,"label":58,"target":23},"trac-nav-coaches","For Coaches",{"id":60,"url":61,"label":62,"target":23},"trac-nav-ai","/ai","AI Features",{"id":64,"url":65,"label":66,"target":23},"trac-nav-training","/training","Training",{"id":68,"url":69,"label":70,"target":23},"trac-nav-parents","/parents","For Parents",{"id":72,"url":73,"label":74,"target":23},"trac-nav-season-archive","/season-archive","Season Archive",{"id":76,"url":77,"label":78,"target":23},"trac-nav-fa-import","/fa-full-time-import","FA Full-Time Import",{"id":80,"url":81,"label":82,"target":23},"trac-nav-club","/club","For Clubs",{"id":84,"url":54,"label":85,"target":23,"children":86},"trac-nav-compare","Compare",[87,91,95],{"id":88,"url":89,"label":90,"target":23},"trac-nav-vs-teamstats","/vs-teamstats","vs TeamStats",{"id":92,"url":93,"label":94,"target":23},"trac-nav-vs-spond","/vs-spond","vs Spond",{"id":96,"url":97,"label":98,"target":23},"trac-nav-vs-pitchero","/vs-pitchero","vs Pitchero",{"id":100,"url":101,"label":102,"target":23},"trac-nav-playbook","/playbook","Playbook",{"id":104,"url":26,"label":27,"target":23},"trac-nav-pricing",{"id":106,"url":30,"label":31,"target":23},"trac-nav-about",{"id":108,"url":34,"label":109,"target":23},"trac-nav-help","Help",{"id":111,"url":38,"label":39,"target":23},"trac-nav-contact",{"logo":113,"logoDark":114,"favicon":115,"tagline":116},"https://sktegczfmabucrnpgrvp.supabase.co/storage/v1/object/public/media/49f21346-cf36-4218-89c8-0b70f6252527/2026/06/1781685688946-Trac-crop.webp",null,"https://sktegczfmabucrnpgrvp.supabase.co/storage/v1/object/public/media/49f21346-cf36-4218-89c8-0b70f6252527/2026/06/1781685671484-favicon.ico","Football Coaching Software for Grassroots Teams",{"summary":118,"copyright":119,"address":120,"contact":122,"socialLinks":123,"openingHours":128,"logos":114},"Trac is football coaching software that helps grassroots coaches organise fixtures, track matches, and keep parents in the loop. No fuss, no jargon - just everything you need to run your team.","Trac Football. All rights reserved.",{"line1":114,"line2":114,"city":114,"state":114,"postalCode":114,"country":121},"United Kingdom",{"phone":114,"email":114},[124],{"url":125,"label":126,"platform":127},"https://x.com/tracbacapp","Twitter","twitter",[],{"success":4,"data":130},{"id":131,"slug":132,"title":133,"excerpt":134,"content":135,"content_format":251,"featured_image":252,"published":4,"published_at":253,"meta_title":133,"meta_description":254,"fields":255},"135059ea-bd84-4fd5-9573-83bc939edff9","how-to-collect-subs-grassroots-football-team","How to Collect Subs for a Grassroots Football Team","Working out what to charge, picking one way to collect it, and chasing late payers without falling out with parents. The subs system I use with my under-12s.",{"type":136,"content":137},"doc",[138,144,151,155,159,164,168,172,177,181,185,190,202,207,211,222,227,231,236,240],{"type":139,"content":140},"paragraph",[141],{"text":142,"type":143},"Collecting subs is nobody's favourite part of running a team. You did not sign up to coach so you could chase a fiver off eleven different parents every month. But the pitch hire, the referee, the league entry and the balls all have to be paid for, and if the money side is a mess it slowly poisons everything else. Get it sorted before the season starts and you almost never have to think about it again. Here is the way I do it with my under-12s, built up over a couple of seasons of getting it wrong first.","text",{"type":145,"attrs":146,"content":148},"heading",{"level":147},2,[149],{"text":150,"type":143},"Work out what you actually need first",{"type":139,"content":152},[153],{"text":154,"type":143},"Before you set a price, add up what the season really costs. For a single grassroots team that usually means pitch and changing room hire, referee fees for home games, league and cup entry, FA affiliation and public liability insurance, a set of match balls, first aid supplies, and a bit of kit replacement for the shirts that go missing. Write it all down for the whole season, then divide by the number of players you expect to keep. That number is your starting point. Guessing a price and hoping it covers things is how you end up quietly funding the team out of your own pocket by March.",{"type":139,"content":156},[157],{"text":158,"type":143},"Add a small buffer on top. A waterlogged pitch you still get charged for, an extra cup round, a keeper who needs gloves. Ten percent spare across the season stops one surprise turning into a whip-round.",{"type":145,"attrs":160,"content":161},{"level":147},[162],{"text":163,"type":143},"Decide how often you collect it",{"type":139,"content":165},[166],{"text":167,"type":143},"There are really three options, and each suits a different kind of club. A one-off annual fee is the least admin for you, but it is a big ask for a lot of families in one go, especially in the summer. Monthly subs spread the cost and feel manageable to parents, but they are the most chasing for you. Termly, so three payments across the season, is the middle ground most grassroots teams I know settle on. Whatever you pick, say it out loud as a per-month figure as well so parents can see it is the price of a couple of coffees, not a shock.",{"type":139,"content":169},[170],{"text":171,"type":143},"I also split it into a registration fee at the start of the season and then regular subs after that. The registration fee covers the fixed costs that hit early, like affiliation and league entry, and it gives parents a clear moment where they commit their child to the season. The ongoing subs then just tick over.",{"type":145,"attrs":173,"content":174},{"level":147},[175],{"text":176,"type":143},"Pick one way to collect, not four",{"type":139,"content":178},[179],{"text":180,"type":143},"This is the bit that saves your sanity. If some parents pay by bank transfer, some hand you cash at training, and some keep meaning to sort it, you will never know who is up to date. Pick one method and be firm about it. A standing order into the team bank account is the closest thing to painless, because once it is set up the money arrives on its own and nobody has to remember anything. Bank transfer with a clear reference works too. Cash is the one to avoid if you can, because it is easy to lose track of and it means you carrying money around.",{"type":139,"content":182},[183],{"text":184,"type":143},"Open a separate account for the team rather than running it through your own. It keeps the club's money clearly the club's money, it makes handing over to a new treasurer simple, and if anyone ever asks where the subs went you can show them properly.",{"type":145,"attrs":186,"content":187},{"level":147},[188],{"text":189,"type":143},"Tell parents once, clearly, in writing",{"type":139,"content":191},[192,194,200],{"text":193,"type":143},"Most payment problems are really communication problems. Parents are not dodging you, they have just forgotten, or they were never told the amount plainly. Set it all out in one message at the start of the season: the amount, when it is due, how to pay, and what it covers. Explaining what the money buys makes a real difference. When people can see it goes on pitches and refs and not into thin air, they pay without fuss. If you are writing to families for the first time, it fits neatly into your ",{"text":195,"type":143,"marks":196},"start-of-season welcome message",[197],{"type":198,"attrs":199},"link",{"href":69},{"text":201,"type":143}," so it all lands in one go.",{"type":145,"attrs":203,"content":204},{"level":147},[205],{"text":206,"type":143},"Chasing late payers without falling out",{"type":139,"content":208},[209],{"text":210,"type":143},"Someone will always be late. The trick is to make chasing feel routine rather than personal. Send the same friendly reminder to everyone who is behind, not a pointed one to a single family. Something short works best: a quick note that subs for the month are due, with the account details again so they can sort it there and then. Keep it warm. These are people you stand next to on a touchline every week, and the relationship matters more than any single month's money.",{"type":139,"content":212},[213,215,220],{"text":214,"type":143},"The thing that makes chasing bearable is knowing exactly who owes what, so you are never guessing or accusing the wrong person. I keep a simple record of who has paid and who has not, updated the day the money lands. Some coaches use a spreadsheet, some use the same ",{"text":216,"type":143,"marks":217},"app they run the rest of the team from",[218],{"type":198,"attrs":219},{"href":21},{"text":221,"type":143}," so the payment status sits next to availability and contact details. Either is fine. What matters is that it is written down somewhere reliable and not carried around in your head.",{"type":145,"attrs":223,"content":224},{"level":147},[225],{"text":226,"type":143},"Have a quiet answer for families who are struggling",{"type":139,"content":228},[229],{"text":230,"type":143},"Every season there is a family for whom the subs are a genuine stretch. Grassroots football should never price a kid out, so decide in advance how you will handle it and keep it private. That might be spreading their payments, quietly waiving a month, or covering it from a small hardship pot you build into the budget. A word between you and the parent, away from the group, keeps a child playing and keeps their dignity intact. Most of the time nobody else ever needs to know.",{"type":145,"attrs":232,"content":233},{"level":147},[234],{"text":235,"type":143},"Keep the record and hand it over cleanly",{"type":139,"content":237},[238],{"text":239,"type":143},"At the end of the season, or when someone new takes over the money, you want to be able to show what came in and what went out without a scramble. A running total, the bank statements, and your list of who paid is enough for a single team. It protects you if anyone ever queries it, and it makes the volunteer who follows you far more likely to say yes to the job.",{"type":139,"content":241},[242,244,249],{"text":243,"type":143},"None of this is complicated. Work out the real cost, pick one way to collect, tell parents plainly, and keep a clean record. Do that in July and the money side goes quiet for the rest of the season, which frees you up to get on with the actual coaching. If you want the paid-up status sitting alongside the rest of your squad admin so you are not chasing it separately, that is the sort of thing ",{"text":245,"type":143,"marks":246},"Trac is built to keep in one place",[247],{"type":198,"attrs":248},{"href":26},{"text":250,"type":143},".","tiptap","","2026-07-27T08:00:00+00:00","Set your subs, pick one way to collect, and chase late payers without falling out. A grassroots coach's practical system for team subscriptions.",{},1785139291143]